Meeting Assistant helps teams increase and improve interactions at scientific conferences while radically streamlining planning and execution

Contact Us

Coordinate with ease

A single agenda that keeps everyone informed

Collaborate in real-time

Capture and collaborate on action items, poster images, scientific insights, meeting notes, and more on any device

Summarize results quickly

Comprehensive reporting package supports before-, during-, and after- conference needs

Meeting Assistant Overview

 

  • Used at over 30 major global conferences by thousands of individuals per year spanning Medical Affairs, Marketing, Sales, R&D, CI, and more.

  • Streamlines two functions: (1) Data Coverage and (2) HCP Meetings

  • Data Coverage

    • Identifies relevant scientific content and authors based on your scientific interests

    • Automatically assigns team members to create a workload balanced schedule

    • Consolidates scientific data coverage efforts, KOL meetings, booth coverage, internal meetings, and receptions into a single schedule

    • Enables structured notes to streamline synthesis of scientific insights

    • Enables real-time collection of notes and photos of abstracts/sessions from team

    • Generates customizable daily debriefs in MS PowerPoint that consolidates notes and images into presentation ready deck

  • Meetings

    • Centrally manages HCP outreach, meetings scheduling, room management, confirmations, reminders, and meeting preparation

    • Provides mobile interface for capturing HCP interaction notes and follow-up items

    • Provides real-time stream of notes to entire team

  • Available on any device with an internet-connection (no application download is required)

  • Validated enterprise technology built exclusively for the biopharmaceutical industry.

  • Highly secure with sophisticated access control to accommodate complex firewalls, external partners, and compliance concerns.

For Medical Affairs, Meeting Assistant…

  • Identifies authors and presenters with matching scientific interests in MSL territories. This helps MSLs maximize interaction opportunities.

  • Identifies scientifically relevant posters and sessions, automatically creates a workload balanced schedule for the team, and automatically generates daily scientific debriefs.

  • Teams typically save 200 hours per conference.

For Commercial teams, Meeting Assistant…

  • Centrally manages HCP outreach, meeting confirmations, room scheduling, meeting notes, and action items at conferences.

  • Teams can typically schedule and manage hundreds of HCP meetings at a conference effortlessly and flawlessly

For your organization, Meeting Assistant….

  • Creates consistency, a single voice, and a unified agenda for your teams. HCP meetings, booth coverage, poster and session coverage, and more in a single place.

  • Information firewalls between teams are implemented via software-implemented access control that ensures compliance

Meeting Assistant is trusted by leading global companies

Pfizer
Genentech
Amgen

Manage priorities and resources

Upload or build your conference plan

 

Posters, Oral Presentations, Booth Coverage

One-on-one meetings,  Leadership meetings, Receptions

 

Assign team

 

Quickly visualize coverage gaps and take action

Centralize invitation process and synchronize with corporate calendars

Create, send, and track invites to both internal and external stakeholders

 

Synchronize with corporate calendars

Centralize invitation process

Create, send, and track invites to both internal and external stakeholders

 

Synchronize with corporate calendars

Prepare your team

Personalized, searchable, real-time agenda available on all devices

 

Biography, interaction history, clinical trial PI history, publication activity, and more available for HCPs

 

Abstract, session, and meeting notes are collected via structured questionnaires

 

Various digital, printed materials, and live training sessions are provided

Capture insights in real-time

Capture poster images, notes, and more

 

Easily share information and collaborate on insights

Capture insights in real-time

Capture poster images, notes, and more via mobile

 

Easily share information and collaborate on insights

Visualize conference statistics in real-time

Dashboards provide comprehensive summaries of one or many conferences

 

Data can be viewed by scientific entity, meeting type, conference, and many other parameters

 

Analytics engine can be customized to suit various formats and communication needs

Automatically generate PowerPoint summaries

On-demand PowerPoint summaries intelligently aggregate poster pictures, poster insights, meetings notes, comments, and more

Automatically generate PowerPoint summaries

On-demand PowerPoint summaries intelligently aggregate poster pictures, poster insights, meetings notes, comments, and more

“We are saving an incredible amount of time. We don’t miss the logistical headaches either.”

 

– Executive Director, [Company Confidential]

“You have made it incredibly easy to cover scientific meetings. Once our MSLs upload and save their data, we can produce our daily debrief report in seconds.”

 

– Senior Director, [Company Confidential]

“…it’s difficult to imagine managing medical congresses without Meeting Assistant.”

 

– Director, [Company Confidential]

Pricing and Additional Information

  • Various pricing and configuration options are available

  • MS Excel conference data extracts (conference planners) offered on a per-conference basis as a separate data service

  • Software setup and implementation generally takes only 2 days

  • No-obligation, free-trials at selected conferences are available for qualified companies. Please contact us to inquire.

  • Teams of 5 or less individuals from qualifying organizations may use the application for no charge as part of our start-up support program. Please contact us to inquire!

Request Discovery Call and Product Demonstration

Contact Us

8 + 3 =